Accounts and Administration Manager

Job Description
Responsible for management of the accounting, budgeting and human resources functions of USAID SCHEP (Sustainable Cultural Heritage Through Engagement of Local Communities Project). Manage the implementation of policies and procedures, and goals and objectives of these functions in compliance with USAID rules and policies and ACOR’s requirements. Responsible for the timely issuance of both internal and external financial reports on the project. The Accounts and Administration Manager reports to the Chief of Party and is responsible for managing an Accounts and Administration Assistant.

  • Responsible for day-to-day financial management of SCHEP, monitoring cash-flow and procurements, and working with Chief of Party (COP) and Chief Financial Officer (ACOR CFO) on financial commitments and forecasts on a monthly basis
  • Prepare all payment requests, vouchers, reports, after approvals from COP in accordance with grant guidelines, for approval by the ACOR CFO
  • Ensure timely preparation of financial reports required by USAID for review by the ACOR CFO
  • Prepare the payroll and ensure its accuracy and adherence to overall budget
  • Responsible for overall management of administrative, human resources (HR) and grant management functions for the SCHEP team
  • In coordination with Chief of Party, carry out HR appraisals for staff in the department and assist with staff recruitment.

Qualifications and Experience
  • University degree (BA or higher) in accounting, finance, business administration, or related field. A Master’s degree is desirable. Minimum of 5 years of experience in financial management of projects
  • Proven experience with fund accounting
  • Hands-on experience with accounting software
  • Data analysis and budget administration experience required, including with QuickBooks; experience with additional accounting software applications is desirable
  • Not-for-Profit fund accounting experience and prior work with USAID grants or projects beneficial
  • Experience and knowledge of USAID rules and policies desirable
  • Solid data entry skills with an ability to identify numerical errors
  • Proven staff management skills
  • Good written and verbal communication skills (English and Arabic)
  • Demonstrated experience working in a collaborative and dynamic environment